Nobody can say where a car is
The owner calls, reception walks to the bay, the technician has gone for lunch. Three people stop working to answer one question.
Garage management software for Indian workshops & multi-branch centres
- roles, one system
- 7roles, one systemOwner, reception, advisor, technician, accountant, branch manager, prime user
- features included
- 90+features includedEvery module in the licence — nothing gated behind a higher plan
- per-user fees
- 0per-user feesLicensed per install, never per seat
- on your server
- 100%on your serverDatabase, photos and backups never leave your premises
- languages
- 2languagesComplete English and Tamil interface
Job card
TN 09 BX 4512
Swift VDi
#JC-2481
- 01IntakeNow
- 02Estimate
- 03Live repair
- 04Quality check
- 05Delivery
- Bay
- —
- Advisor
- —
- Odometer
- 48,210 km
- Approved
- —
Why workshops change
The four things that quietly cost you money every week
Parts leave without a job number
Stock on the shelf and stock in the register stopped matching months ago. You find out at the annual count, and by then it is a write-off.
Billing happens after closing
Invoices get typed from handwritten job cards at nine at night. Discounts nobody authorised have already been promised at the counter.
Filing week is a search operation
Purchase invoices are in a drawer, sales are in a spreadsheet, and the 2B on the portal matches neither of them.
How it works
Follow one car from the gate to the gate pass
Five stages, each one handing the next a record it can trust. Nobody re-types anything a colleague already entered.
Intake
Produces
Job card, arrival time, odometer reading
The car arrives and the paperwork is already done
Reception finds the customer by phone or registration in under a second, or creates one with a duplicate check on both. Check-in stamps the arrival time, captures the odometer, and opens a job card pre-filled with the vehicle and the complaint.
Estimate
Produces
Versioned estimate, customer approval record
The customer approves a price before a spanner is lifted
The advisor builds a line-by-line estimate from your own service catalogue and parts list. The customer opens it on their phone — no app to install — and approves or declines each line. Every revision is kept and timestamped, so there is a clear record if anyone later disputes which version was agreed.
Live repair
Produces
Labour time, parts consumption, inspection photos
The floor updates itself as the work happens
Technicians work from a full-screen tablet app that keeps going when the workshop Wi-Fi drops and syncs when it returns. Parts issued to a job leave stock the moment they are picked. Photos attach to the finding they prove.
Quality check
Produces
QC sign-off, technician suggestions
Nothing reaches the customer unchecked
A named person signs off each job against its checklist. Any extra work the technician found goes back to the advisor as a suggestion, and to the customer as a fresh estimate line to approve — not a line they find on the final bill.
Delivery
Produces
GST invoice, payment record, service history
The invoice is ready before the customer reaches the counter
A GST-compliant invoice builds itself from the approved lines, with part numbers and HSN codes intact. The customer pays by scanning the UPI QR on the invoice, or online through the portal, straight into your own account.
The actual screens
This is the software, not an illustration of it
Both images below are screenshots of a running GaragePilots install with demonstration data. Nothing here is a mockup.
The job card an advisor works from
Eight stages from check-in to delivery, with the customer's complaints and the technician's findings on one timeline. Each observation is marked customer-visible or internal, so nothing reaches the invoice unannounced.
What the owner sees each morning
Jobs on the floor, revenue invoiced and average bill value, filtered by period and by branch. The language switch in the corner is the whole interface, not a partial translation.
What you get
Everything a workshop runs on, in one install
Every module below ships in the same install. There is no add-on to buy later, and no feature held back for a higher tier you have not reached yet.
Digital job cards
Check-in to delivery on one card. Status visible to everyone who needs it, updated by the person doing the work.
- Duplicate-checked customer and vehicle records
- Bay and technician assignment
- Complaint, findings and photos on one timeline
Versioned estimates
Every revision kept and timestamped. The customer sees exactly the version they approved, and so do you.
- Line-by-line customer approval
- Server-enforced discount ceilings by role
- Technician findings become new lines, not surprises
Parts and inventory
Stock moves when a part is issued to a job, not when someone remembers to write it down.
- Moving weighted-average part costing
- Low-stock alerts before you run out
- Supplier invoices and purchase records
GST billing and collections
Invoices carry part numbers, HSN codes and the correct tax split, built from the lines the customer already approved.
- UPI QR printed on the invoice
- Online payment into your own account
- Branded PDF invoices and reports
Technician app
A full-screen tablet app for the workshop floor that keeps working when the Wi-Fi does not.
- Works offline, syncs on reconnect
- Photo capture against each finding
- Labour time recorded as it happens
Customer portal
Your customer gets a private link by message. No app, no password, no account to create.
- Live repair status and photo proof
- Approve or decline estimate lines
- Service history and invoice downloads
Accounting and GST
The part most garage software stops short of: what your accountant actually needs in filing week.
- GSTR-3B summary
- GSTR-2B reconciliation against supplier invoices
- Tally XML and Zoho CSV export
Owner reporting
Margin per job, bay occupancy, effective labour rate and technician output — measured, not estimated.
- Branch comparison for multi-branch owners
- Scheduled email reports and a daily digest
- Append-only audit ledger nobody can edit
The difference
You buy it. You keep it.
Most garage software rents you access to a server somebody else controls. GaragePilots is installed on hardware you own, under a licence you have already paid for.
Your data stays where you put it
On a self-hosted install — the setup we recommend — the database, the inspection photos and the backups all sit on your own machine, with no vendor copy of your customer list and nothing to request if you ever want to leave with your data. If you would rather we host it, it runs on a server dedicated to you and the export is still one click.
It keeps working when the broadband doesn't
A self-hosted install runs on your workshop's own network, so reception and billing carry on through an outage. The technician tablet app goes further still and works fully offline, syncing when the connection returns.
The bill does not grow with your team
Hire a fourth advisor and nothing changes on your invoice. Pricing moves with branches, not with seats, and never retroactively.
Support lapses, software does not
If you stop renewing the annual maintenance contract you keep running the version you have. AMC buys you updates and support, not permission to open the app.
Curious exactly how that data is protected? See the specific controls.
Built for here
The parts written for Indian workshops, not translated for them
- GST invoicing
- Correct CGST, SGST and IGST split, with HSN codes and part numbers on every line.
- GSTR-3B summary
- Your filing figures assembled from your own sales and purchase records.
- GSTR-2B reconciliation
- Match the portal's 2B against your supplier invoices and see exactly what is missing.
- UPI QR on the invoice
- The customer scans and pays into your account. No gateway sitting in the middle.
- Tally and Zoho export
- Hand your accountant a Tally XML or a Zoho CSV instead of a shoebox.
- Complete Tamil interface
- Not a partial translation — every screen, every message, every button.
Running a workshop in Tamil Nadu? See what that means for you.
Work it out
What the paperwork is costing you now
Move the slider to your monthly job count. The workings are shown underneath — these are our assumptions, not a promise, and you should replace them with your own numbers on the demo call.
20500
Admin time recovered
24 hours a month at ₹180/hour, from 12 minutes saved per job card
₹4,300
Parts that stop walking out
1.5% of ₹2,200 average parts value per job
₹4,000
Findings that reach the customer
4% more approved work on ₹4,800 average invoices, at 35% margin
₹8,100
Illustrative saving, every month
₹16,300
Illustrative — built from our assumptions, not your numbers.
Over a year
₹1,96,000
At this volume a GaragePilots licence pays for itself in 2 months.
An estimate from the assumptions printed on the left, not a guarantee. Bring your own figures to the demo and we will redo it with them.
Before and after
What actually changes on the floor
Finding a car's status
- Paper and WhatsApp
- Walk to the bay
- Spreadsheets
- Ask whoever updated it last
- GaragePilots
- On screen, current
Estimate approval
- Paper and WhatsApp
- Verbal, over a phone call
- Spreadsheets
- Emailed PDF, no record of the reply
- GaragePilots
- Approved line by line, timestamped
Parts stock accuracy
- Paper and WhatsApp
- Correct at the annual count
- Spreadsheets
- Correct until someone forgets
- GaragePilots
- Moves when the part is issued
Invoice preparation
- Paper and WhatsApp
- Typed after closing
- Spreadsheets
- Copy-paste from the job sheet
- GaragePilots
- Built from the approved lines
GST filing
- Paper and WhatsApp
- A drawer of invoices
- Spreadsheets
- Manual entry into the portal
- GaragePilots
- 3B summary and 2B reconciliation
Customer updates
- Paper and WhatsApp
- They call you
- Spreadsheets
- They call you
- GaragePilots
- Live link, sent automatically
Knowing your margin
- Paper and WhatsApp
- A feeling
- Spreadsheets
- Revenue minus a guess
- GaragePilots
- Per job, with parts at real cost
Proof
We would rather show you the software than quote ourselves
GaragePilots was built alongside working workshops, screen by screen, against real job cards. We are not going to fill this page with testimonials we cannot evidence. Book a demo and we will run your own last-week's jobs through it while you watch.
Book a free demoPricing
Pay once for the licence. Renew support only if it earns its keep.
A one-time licence per install, plus an annual maintenance contract for updates and support. The AMC is optional after the first year — let it lapse and your install keeps running exactly as it is.
Every module is listed on the features page, and the full breakdown of what a licence includes is on the pricing page.
Launch price
GaragePilots
Every branch, every role, both languages
₹29,999₹50,000
One-time licence · GST included
Regular price after launch — introductory pricing for early workshops.
Then ₹1,999 a year for updates and support — optional after year one.
- Branches
- Unlimited branches
- Staff logins
- Unlimited staff logins
Everything in the licence
- Job cards, estimates and GST invoicing
- Parts and inventory with low-stock alerts
- Customer portal and WhatsApp updates
- Technician tablet app, works offline
- English and Tamil interface
- GSTR-3B summary and GSTR-2B reconciliation
- Tally XML and Zoho CSV export
- Job-level margin and effective labour rate
- Prepaid service packages and AMC selling
- Scheduled email reports and owner's digest
- Branded invoices, logo and accent colour
- Unlimited branches, unlimited staff logins
No feature restrictions and no per-branch pricing — this licence is the full product.
In every licence, at no extra cost
- Installation on your server or ours
- Migration of your existing customer, vehicle and parts data
- Staff training for every role
- Automated backups
- All seven roles and both languages
Getting started
From demo to live
Demo
Forty minutes on a call or at your workshop, using your own job data.
Install
We set up the server, your branches, tax rates, service catalogue and staff logins.
Migration
Optional — if you have data in Excel or Tally, we import it and check for duplicates.
Training
Each role is trained on their own screens. Reception and technicians need under an hour.
Live
You run both systems for a week, then stop printing job cards.
Questions
What owners ask before they buy
Do I need my own server, or can you host it?
Either. Most workshops run it on a small machine in the office, which is what we recommend — it keeps working when the broadband does not. If you would rather not manage hardware, we will run it for you on a dedicated server and the licence terms are unchanged.
What happens if I stop paying the AMC?
Nothing stops. The licence you bought is permanent and the software keeps running exactly as it is on the day the AMC lapses. What you lose is updates, new features and support — and you can renew later to get them back.
Does it produce GST-compliant invoices?
Yes, with the correct CGST, SGST and IGST split, HSN codes and part numbers on each line. It also assembles your GSTR-3B figures and reconciles the portal's GSTR-2B against your supplier invoices, then exports to Tally XML or Zoho CSV for your accountant.
Can my technicians use it? They are not computer people.
The technician app is a full-screen tablet interface with large touch targets, built for oily hands and bright workshops. It shows one job at a time and asks for the next thing. Technicians are usually independent inside an hour.
Will it work if the internet goes down?
The install runs on your own network, so reception and billing carry on through an outage. The technician tablet app goes further and works fully offline, queueing everything and syncing when it reconnects.
Can I move my existing customer and parts data in?
Yes. Send us what you have — Excel, a Tally export, or another garage system's export — and migration is included in the licence. Duplicate customers, vehicles and part numbers are matched and merged during the import rather than after it.
Is it available in Tamil?
Yes, completely. Every screen, message, validation error and button is translated, and each staff member picks their own language. Invoices and reports stay in English by default, because that is what accountants and insurers expect.
How is this different from the monthly subscription products?
You pay once for the licence instead of every month forever, the price does not increase when you hire people, and the database sits on your premises rather than on a vendor's cloud. Over three years, for most workshops, the arithmetic favours owning it — bring your numbers to the demo and we will work it through with you.
Does it handle more than one branch?
Yes. Each branch has its own calendar, bays, stock and staff, and the owner sees consolidated revenue, margin and comparison across all of them. Branch managers only see their own branch.
Can customers see their vehicle's status without installing an app?
Yes. They get a private link by WhatsApp or SMS that opens in whatever browser is already on their phone. They can watch live status and repair photos, approve or decline estimate lines, pay by UPI, and download past invoices.
How long does it take to go live?
Install and configuration take a day. Data migration depends on how much you have, usually two to three days. Most workshops are running live inside a week and stop printing job cards after the first fortnight.
What does support actually cover?
The AMC covers version updates, GST and statutory changes, bug fixes, phone and WhatsApp support during business hours, and help restoring from backup. It does not cover new hardware or your internet connection.
Next step
See it run on your own job cards
Forty minutes, no slide deck. Bring last week's job cards and we will put them through the system while you watch. If it does not obviously save you time, we will say so.
Would rather read first? See every module or check the pricing.